Buyer Prompts
8 ready-to-use prompts for working with buyers
Paste your Context Card first, then use these prompts.
1. Buyer Consultation Prep
Help me prepare for a buyer consultation.
Buyer Info:
- Name(s): [names]
- Current Situation: [renting / selling current home / relocating]
- Pre-Approval: [amount or "not yet"]
- Timeline: [when they want to move]
- Must-Haves: [list their requirements]
- Nice-to-Haves: [list preferences]
- Areas of Interest: [neighborhoods]
Create:
1. 5 questions I should ask to understand their needs better
2. 3 potential challenges to address upfront
3. Talking points about my buyer process
4. Realistic expectations to set based on their criteria
2. Neighborhood Summary
Write a neighborhood summary for a buyer considering this area.
Neighborhood: [neighborhood name]
City: [city]
What Buyers Usually Want to Know: schools, safety, commute, vibe, price range
Create a summary covering:
1. The vibe (who lives there, what it feels like)
2. Price range for typical homes
3. Proximity to major employers/areas
4. Schools (if applicable)
5. Hidden gems (restaurants, parks, local spots)
6. Any considerations (traffic, noise, HOA)
Keep it honest — don't oversell. Under 200 words.
3. Showing Prep Summary
Create a showing prep summary for tomorrow's tours.
Buyer: [buyer name]
Their Must-Haves: [list requirements]
Budget: [price range]
Properties We're Seeing:
1. [Address 1] - [price] - [beds/baths] - [quick note]
2. [Address 2] - [price] - [beds/baths] - [quick note]
3. [Address 3] - [price] - [beds/baths] - [quick note]
For each property, provide:
- Why this might work for them
- Potential concerns to point out
- Questions to ask while we're there
- How it compares to the others
4. Showing Follow-Up Email
Write a follow-up email after today's showings.
Buyer: [buyer name]
Properties Seen:
1. [Address 1] - Their reaction: [loved it / liked it / passed]
2. [Address 2] - Their reaction: [loved it / liked it / passed]
3. [Address 3] - Their reaction: [loved it / liked it / passed]
Favorite: [which one they liked most]
Concerns About Favorite: [any hesitations mentioned]
Next Steps: [more showings? write offer? think about it?]
Requirements:
- Reference specific things they said
- Address their concerns naturally
- Include clear next step
- Under 150 words
- No "I hope this email finds you well"
5. Offer Strategy Prep
Help me prepare an offer strategy for this property.
Property: [address]
List Price: [price]
Days on Market: [DOM]
Seller Motivation: [if known]
Competition: [other offers? hot market?]
Buyer's Position:
- Pre-Approval: [amount]
- Down Payment: [percent or amount]
- Financing: [conventional / FHA / VA / cash]
- Flexibility: [close date, contingencies, etc.]
- Max Budget: [absolute ceiling]
Provide:
1. Recommended offer price range
2. Contingencies to include or waive
3. Escalation clause considerations
4. Cover letter strategy (yes/no and why)
5. Negotiation points to use
6. First-Time Buyer Education Email
Write an educational email for a first-time buyer about [topic].
Topic: [choose one: earnest money / inspections / appraisals / closing costs / contingencies]
Buyer Name: [name]
Their Situation: [briefly describe where they are in the process]
Requirements:
- Explain like they've never bought before
- Use simple analogies
- Include "what to expect" and "what to watch for"
- Under 200 words
- End with offer to answer questions
- No jargon without explanation
7. Lost Offer Consolation
Write a supportive email to a buyer who just lost an offer.
Buyer: [name]
Property: [address they lost]
What Happened: [outbid / backup offer / seller chose cash / etc.]
How Close Were They: [barely lost / not close / unknown]
Next Steps: [keep looking / take a break / adjust strategy]
Requirements:
- Acknowledge disappointment (don't minimize)
- Brief perspective (right house will come)
- One actionable next step
- Offer to debrief if they want
- Under 100 words
- No toxic positivity
8. Buyer Check-In (Paused Search)
Write a check-in email to a buyer whose search has gone quiet.
Buyer: [name]
Last Active: [when we last talked/showed homes]
What Was Happening: [why they paused - rates, couldn't find right home, life change]
Relationship Status: [still working with me? unsure?]
Requirements:
- Warm, not pushy
- Acknowledge it's been a while
- Light update on market conditions
- No pressure to re-engage
- Clear but soft invitation to reconnect
- Under 100 words
Pro Tips
For buyer communication:
- Always reference something specific they said
- Address concerns before they become objections
- Set realistic expectations early
- Follow up within 24 hours of showings
For offer strategy:
- Know the seller's motivation if possible
- Price is important but terms can win
- Prepare for multiple scenarios
- Document everything discussed
For first-time buyers:
- Explain the process step by step
- Check in more frequently
- Celebrate small milestones
- Patience is part of the service
From the AI Acceleration Resource Room