Style Match Guide

Capture Your Unique Voice in 4 Steps

Stop trying to describe how you write. Show it. Let AI analyze your actual emails and create your Voice Context for you.

The 4-Step Workflow

Step 1: Gather Your Best Emails

Find 3 emails you've written that sound exactly like YOU.

Good candidates:

Client update emails
Follow-up messages after showings
Congratulations notes after closing
Check-in emails with past clients

Before using:

Remove client names (privacy)
Remove addresses if sensitive
Keep the writing style intact

Step 2: Paste and Analyze

Open a new AI chat and paste your emails with this prompt:

Analyze the writing style of these emails. Describe:
1. The overall tone (formal? casual? direct?)
2. Sentence structure (short? long? varied?)
3. Vocabulary patterns (simple? technical? warm?)
4. Any distinctive phrases or habits
5. How the writer opens and closes messages

Here are my emails:

[Paste Email 1]

[Paste Email 2]

[Paste Email 3]

Step 3: Save the Analysis

AI will respond with something like:

"This writing style is conversational and direct. The author uses short, punchy sentences. No formal salutations — emails start with the recipient's first name or jump right into content. Dashes are used instead of commas for emphasis. The tone is confident but warm — never pushy. Every email includes a clear next step. The author avoids flowery adjectives like 'beautiful' or 'stunning.' Sign-offs are casual — just a first name, no 'Best regards.'"

Copy this entire analysis. This is your Voice Context.

Save it somewhere permanent:

Phone notes app
Google Doc
Desktop text file
Add it to your Context Card

Step 4: Reference It in Every Prompt

When you want AI to write in your voice, include this line:

Write in this style: [paste your Voice Context]

Or, if you've already shared it in the chat:

Write in the style you analyzed above.

Example: Complete Workflow

Your emails:

"Hey Sarah - Quick update on 123 Elm. Got feedback from yesterday's showing. They loved the layout but thought price was high for the area. I'll pull fresh comps before our call Thursday. - Mike"

"Tom - Inspection came back cleaner than expected. A few minor items but nothing structural. I'll send the full report tonight. Let's talk strategy tomorrow AM. - Mike"

"Lisa - Congrats again on closing! The moving truck photos made my day. Let me know how the new neighborhood treats you. If you need a landscaper rec, I've got a guy. - Mike"

AI's analysis:

"Casual, direct style. Very short sentences. Opens with first name, no 'Dear' or 'Hi.' Uses dashes for asides. Always includes next steps or action items. Warm but efficient — no wasted words. Signs with just first name. Avoids formal language like 'I hope this finds you well.' Confident tone without being pushy."

Using it:

Write a follow-up email to a buyer who saw 456 Oak yesterday.
They seemed interested but concerned about the roof age.
Write in this style: Casual, direct. Very short sentences. Opens with first name. Uses dashes for asides. Always includes next steps. Warm but efficient. Signs with just first name. Avoids formal language.

Why This Works

The Problem: Most people can't describe their own writing voice. "Professional but friendly" doesn't tell AI anything useful.

The Solution: Instead of describing, SHOW. Give AI examples of your actual writing, let it identify the patterns, then reference those patterns in every prompt.

The Result: AI becomes a ghostwriter who actually sounds like you.

Pro Tips

Update periodically: Your voice evolves. Re-run Style Match every 6-12 months.

Use your best work: Choose emails you're proud of, not just any emails.

Include variety: Pick emails from different situations — one update, one celebration, one follow-up — to capture your full range.

Add to your Context Card: Put your Voice Context in the Voice/Tone layer for maximum efficiency.

Quick Reference

Step	Action	Time
1	Find 3 best emails	5 min
2	Paste + ask AI to analyze	2 min
3	Save the analysis	1 min
4	Reference in future prompts	Ongoing

Total setup time: 8 minutes Time saved: Every email you ever write with AI

From Section 5: Context Engineering — AI Acceleration Course