AI Acceleration Concepts

What is a Job Audit?

A Job Audit is a systematic process of cataloging every task you perform, then scoring each on leverage and AI replaceability—revealing exactly where AI can save you the most time.

Understanding Job Audits

You can't optimize what you don't measure. Most agents have never cataloged how they actually spend their time—they just know they're "busy." A Job Audit creates a detailed map of your workweek, revealing opportunities you can't see when you're heads-down in daily tasks.

The Job Audit is the diagnostic step before Strategic Displacement. Without knowing what you actually do all day (not what you think you do), you can't make informed decisions about what to delegate to AI. It's like trying to fix a car without opening the hood.

The 5-Step Job Audit Process

1

Track Everything

For one full week, log every task you perform. Use a simple spreadsheet or note app. Capture:

  • • Task name
  • • Duration (in minutes)
  • • Time of day
  • • Who it was for (self, client, team)
2

Categorize Tasks

Group your logged tasks into categories:

Communication Transactions Marketing Prospecting Admin Meetings Research Learning
3

Score Leverage (1-10)

For each task, ask: Does this directly generate revenue or build revenue-generating relationships?

1-3

No revenue impact

4-7

Indirect impact

8-10

Direct revenue

4

Score Replaceability (1-10)

For each task, ask: Could AI produce output 80% as good? Would anyone notice?

1-3

Must be human

4-7

AI-assisted

8-10

Full AI candidate

5

Identify AI Candidates

Sort tasks by: High Replaceability + Low Leverage. These are your immediate AI wins.

Example AI Candidates:

  • • Email drafting (Replaceability: 9, Leverage: 2)
  • • Social media posts (Replaceability: 8, Leverage: 3)
  • • Status update messages (Replaceability: 9, Leverage: 2)
  • • Meeting prep notes (Replaceability: 7, Leverage: 4)

Sample Job Audit Results

Task Hrs/Week Leverage Replace Action
Email drafting 8 2 9 🤖 Automate
Client negotiations 4 10 1 👤 Keep human
Listing descriptions 3 6 8 🤖 Automate
Showing homes 10 9 1 👤 Keep human
Market research 2 5 6 ⚡ AI-assisted

Frequently Asked Questions

What is a Job Audit for AI?
A Job Audit is a systematic process of listing every task you perform, then categorizing each by time investment, frequency, leverage (revenue impact), and AI replaceability. This data feeds into Strategic Displacement analysis, revealing exactly where AI can save you the most time.
How long does a Job Audit take?
The tracking phase takes one week (just a few minutes per day to log tasks). The analysis phase takes 1-2 hours to categorize and score everything. Total investment: about 3 hours spread over a week. The ROI is typically 10+ hours saved per week once you implement the findings.
How often should I do a Job Audit?
Perform a comprehensive Job Audit quarterly. As your AI skills improve and your business evolves, tasks that seemed non-delegatable become candidates for AI. Regular audits catch these opportunities. Brief weekly check-ins (10 minutes) help you stay aware of where your time goes.
What if I'm not sure how to score a task?
When in doubt, be conservative on replaceability. If you're unsure whether AI can handle a task, score it lower. You can always test with actual AI output later. For leverage, ask: "If I stopped doing this, would revenue drop?" If yes, it's high leverage.

Related Concepts

AI Acceleration Frameworks

Strategic Displacement

The framework for deciding what to delegate based on Job Audit data.

 AI Acceleration Concepts

Admin Rot

What Job Audits reveal: the hidden time drain of low-leverage tasks.

 AI Acceleration Frameworks

HOME Framework

The 4-stage methodology that starts with Job Audit insights.

 AI Acceleration Concepts

The Gap

Job Audits help agents cross The Gap systematically.

Related Articles

Blog

10 Real Estate Tasks You Should Automate with AI Today

The highest-ROI tasks to delegate to AI, ranked by time saved and impact.

Sources & Further Reading

Complete Your First Job Audit

Get the Job Audit template and guided walkthrough in The Architect workshop—plus learn how to act on your findings with AI.

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