5 AI Buyer Communication Email Examples for Real Estate

Hi Sarah and Tom—inspection is confirmed for Thursday at 10 AM. Here's what to expect: Mike Hendricks from Pillar Home Inspections will spend about 3 hours going through the home—roof, foundation, HVAC, plumbing, electrical, and everything in between. He's been doing this for 15 years, so he's thorough. You're welcome to attend the last hour when Mike does his summary walkthrough. This is where he'll point out his findings in person and answer questions. I'll be there the entire time. Important context: every home inspection report finds things. That's the point of an inspection. A 2008 home will have items—that's normal. Not every finding is a problem, and not every problem is a negotiation item. After the report comes in (usually within 24 hours), I'll review it, separate the significant items from the standard wear-and-tear items, and call you to discuss our strategy. Bring comfortable shoes if you're coming. See you Thursday at 10.

David and Maria—your offer on the Brentwood home was accepted. Congratulations. This is the one. Here's what happens next (I'll be managing all of this, but I want you to see the full picture): **This week:** - Earnest money due within 3 business days: $5,100 to Landmark Title. I'll send wiring instructions separately—call me to verify before wiring (fraud prevention). - I'll schedule the home inspection within the 10-day inspection period. **Next 2 weeks:** - First National will order the appraisal. This is on their timeline, not ours, but I'll follow up to keep it moving. - Inspection results come back. I'll review and we'll discuss strategy together. **Weeks 3-6:** - Lender processes the loan. They'll need documents from you—respond quickly to keep the timeline on track. - Title search and insurance handled by Landmark Title. **Days before closing:** - Final walkthrough—you and I walk the property to confirm condition. - Closing at Landmark Title. Bring IDs and a certified check (or wire) for closing costs. I'll send reminders before each deadline. You focus on planning the move. I'll handle the process. Let's do this.

Hi Ryan and Michelle—the appraisal came back at $475,000, which is $20,000 below our contract price of $495,000. I know that number isn't what we wanted to see, so let me walk you through what this means and what we can do. **What happened:** The appraiser used comparable sales from a different subdivision that typically sells lower. I believe the value is closer to contract price, and we have grounds to discuss this. **Your three options:** 1. **Ask the seller to reduce to $475K.** This is the strongest ask but may not be accepted. 2. **Negotiate a middle ground (~$480-485K).** You'd cover $5-10K above the appraised value out of pocket at closing. 3. **Walk away.** Your appraisal contingency protects you. Full earnest money returned. **My recommendation:** I'd propose meeting at $482K. Here's why: the seller is motivated, but asking for the full $20K reduction often kills the deal. A $13K reduction feels reasonable to both sides, and your out-of-pocket gap ($7K) is manageable given the home's actual value. I want to talk this through by phone. Can you call me tonight or tomorrow morning? We have good options here. This is negotiation, not a crisis.

James and Keisha—one week to go. Here's everything you need to handle before next Friday. **DO THIS WEEK:** - [ ] Call State Farm and bind your homeowner's insurance policy (they have the quote ready—just confirm) - [ ] Contact utility companies to transfer service into your names effective Friday - [ ] Get a certified check or arrange a wire for **$18,750** (I'll send the exact figure and wiring instructions from Landmark Title by Wednesday) **FINAL WALKTHROUGH:** Wednesday at 4 PM. We'll walk the property together to confirm everything is in the agreed-upon condition. This takes about 30 minutes. **CLOSING DAY—FRIDAY 10 AM:** Landmark Title, [address] Bring: government-issued photo IDs (both of you) and the certified check/wire confirmation. Plan for about 60-90 minutes of paperwork. **DO NOT (seriously):** - Make large purchases (no furniture shopping yet) - Open new lines of credit - Change jobs or employment status Any of these can trigger a lender re-check that delays closing. The furniture store will still be there next Saturday. You're almost home—literally. See you Wednesday for the walkthrough.

Lauren and Eric—I'm sorry. I know this one stung, and it's okay to be frustrated. Here's the honest perspective: the winning offer was $490K on a $465K listing with a waived inspection. That buyer paid $25K over asking and gave up the right to know what's wrong with the house. In a 1940s home in 12 South, waiving the inspection is a significant risk I wouldn't have advised. Your offer was strong and smart. You didn't lose because you did something wrong—you lost because someone else made a riskier bet. Here's the good news: I know of two listings coming to market in the 12 South area next week that fit your budget. I'll send them the moment they go live so we can move early. This process finds you the right house. Sometimes it takes more than one attempt. Want to grab coffee this week and reset the strategy?